There are a number of issues in the Subcontractor administration process that can be treated as fundamental to the basic payment flow, i.e.

• Order & Subcontract Writing
• Subcontract Signed
• Insurance & Payment Declaration currency
• Final Certificates
• Final Forecast

Should Muli Users wish to utilize additional controls, then the following additional control is available.

The order components (any major item that has at time cost or quality impact on the project)  are usually  defined by the trade elements .

The order sub-group maintenance allows the identified  component to be allocated to an order including the linkage controls to other  Muli modules, i.e.:

• Scheduling
• Cash Flow
• Quality Assurance
• Quantity
• Supplier Claim

Having completed the, then a proforma invoice may be given to the subcontractor as the basis for processing a progress claim.

(11.1 Order Subgroup Maintenance)

(11.3 Proforma Payment Details)

If no break-up has been done of the original order or amendment, then the system will create a 998 entry as a balancing  value.
 

Subcontract Payment Details Maintenance

This facility enhances the project team management  of progress payments. A single entry screen is utilized to update the value of work completed and enter any advice notes to the subcontractor.  This  process produced an internal payment advice notice.

(11.4a Payment Details Report)

This document is forwarded to the accounts department, who with security authorization, can call up the document and  formally  process the accounts payable transaction. The same process  may be utilized  for Schedule  of Rates contracts, due to the ability  to turn off the  original  value column.

(11.4b Subcontract Payment Advice)

To further keep track of communications with subcontractors and suppliers, an Order Memo facility exists that enables communications to be managed with automatic linking to the Cost Report to support costing information.

(11.5 Order Memo)

(7.1b Project Cost Report (Memo Information))