The Muli system combines suppliers and subcontractors with a common accounts payable procedure for the whole group (i.e. all companies and profit centres within the system). This allows Accounts Payable to be treated as a supplier or subcontractor depending on the nature of the transaction.
_____________________________________________________________________________
DD/MMM/YY HH:MM AMENU SUPPLIER & PAYMENT MAINTENANCE VN/SERIAL USER mulix
Your Company Name
1. Supplier & Sub-contractor Mte.
2. Supplier & Sub-contractor Rep.
3. Suppliers by Allocation Report
4. Payment Terms Maintenance
5. Payment Terms Report
6. Retention Code Maintenance
7. Retention Code Report
8. Footnote Maintenance
9. Footnotes Report
10. Subcontract Questions Maint.
11. Subcontract Questions Report
12. Standard Text Maintenance
13. Standard Text Report
Please Enter Selection Number __
_____________________________________________________________________________
Maintenance and listing of all suppliers/subcontractors used by the system including contacts, phone numbers, insurance details, etc.
Maintenance and listing of the payment terms (duration to payment and prompt settlement discount) used by the system.
Maintenance and listing of the Retention Codes used within the system. (Maximum Rate of Retention and Maximum Retention Value).
Maintenance and listing of standard notes that may be written on orders and/or subcontracts, amendments, progress claims and invoices.
Maintenance and listing of standard subcontract and questions with default reponses used in subcontract writing.
Maintenance and listing of standard text lines to be included on Orders, Subcontracts, Amendments and Invoices.
A common suppliers' file is used for all suppliers and subcontractors across all companies/profit centres. This file acts as a master control providing common information for order writing, accounts payable and system reports.
The contractor may deal with the one organisation as both a subcontractor and supplier at the same time, or over a period of time. The only data file difference is that for a subcontractor, we require that additional information is maintained (e.g. Insurances, Superannuation, Withholding Tax).
NOTE: Check before adding a new supplier/subcontractor that the company has not been previously entered.
(The supplier may be used to create either an Order or a Subcontract).
Screen (1)
______________________________________________________________________________
DD/MMM/YY HH:MM AMENU Suppliers Maintenance VN/SERIAL USER mulixx
1. Supplier Code PEERS
2. Full Company Name PEERS AIR CONDITIONING PTY. LTD.
3. Short Name PEERS AIRCOND
4. Address BOX 1950
5. RUSE NSW 2560
6.
7.
8. Pickup Address 143 BELLINGER ROAD
9. RUSE
10. Contact No. 1 BRIAN PEERS
11. Contact No. 2
12. Phone No. 1 02 771 3333
13. Phone No. 2 046 257520
14. Payment Terms K
15. Retention Code
16. Allocation No. 1 6400
17. Allocation No. 2 0000
18. ACN/ARN
Supplier Code __
______________________________________________________________________________
When a Supplier is viewed in the Change Mode then his status is displayed - this may only be changed by the System Administrator through Menu 19.
The code used for each supplier when writing orders and subcontracts.
Particular care is required in establishing the supplier codes as codes cannot be changed, once they are established (while numerics can be used, they are not recommended).
Muli recommend:
e.g. BORCON Boral Concrete
BORBRI Boral Bricks
BORROA Boral Roadworks
ALUFAB Aluminium Fabricators
ALUSUP Aluminium Supplier
ALUFIX Aluminium Fixers
ALUANO Aluminium Anodisers
ALUWIN Aluminium Windows
The full legal name of the Supplier (check not just business name, but the legal identity with whom you are contracting) used as name on order, subcontracts and amendments, i.e. Smith's Bricklaying is not satisfactory, it should be B.J. Smith Trading as Smith's Bricklaying.
The name used within the system to refer to the supplier.
The address to be typed on the order/subcontract.
The address to be used for couriers, etc. where postal address is a box number.
The name and after hours phone number of the normal contacts at the suppliers will appear on the supplies listings. Should a supplier have particular perform- ance characteristics, then he may be noted in second suppliers code with reference to particular individual with company, i.e. "see Bill before use".
The second may be used for a fax number.
The normal payment terms to be applied to transactions; the default terms applied to Orders and Subcontracts; the duration to payment and prompt settlement discount.
The normal retention code applied to subcontracts is a rate of deduction to a maximum value of the contract.
The normal workcodes in which the supplier works. Used for listing suppliers by workcodes and providing the default workcodes in order writing.
Free entry for recording the subcontractors/registration number.
______________________________________________________________________________
DD/MMM/YY HH:MM AMENU Suppliers Maintenance VN/SERIAL USER mulixx
19. Insurance Type 1:
20. Company
21. Policy No.
22. Value
23. Expiry Date
24. Insurance Type 2:
25. Company
26. Policy No.
27. Value No.
28. Expiry Date
29. Building Unions Superannuation No.
30. Tax Regn. Number
31. PPS Exception Cert. No.
32. PPS Variation Cert. No.
33. Cert. Expiry Date
34. Tax Rate
Insurance Type 1 (WC,AR,PL,NA=Not Applicable) WC
______________________________________________________________________________
Default is "WC" for Workers Compensation. A 2 letter code indicating the Insurance Code. The following only codes are allowed:
The name of the insurance company providing the insurance.
Note: The normal monetary value. Checking does not occur as we allow entry of: "1 million" "unlimited", etc.
As for 18 to 21 except for Insurance type 2. (Default Contractors All Risk).
The subcontractor's registration number for the Building Unions' Superannuation scheme.
The income tax file number of the subcontractor.
If a supplier/sub-contractor has an exemption certificate, (i.e. an 'E' number), then it is entered here. A response of NA (Not Applicable) enters NA to PPS variation certificate, No., 99/99/99 to certificate expiry and 0 to Tax Rate.
NB: Suppliers who will ALWAYS be exempt from the PPS should only be entered as NA i.e. Telecom, Tax office.
If field 30 is null, then field 31 will prompt for a PPS Variation Certificate Number. However, if field 30 is not null or N/A (i.e. where an exemption certificate has been entered), then a Reporting Exemption Certificate Number will prompted.
N.B. Subcontractors who have an 'R' number must also have an 'E' number but often don't disclose it. Fields 30 and 31 must both be filled to exclude transactions from reporting.
This is the expiry date of either the Variation Certificate or Reporting Exemption as entered in field 31.
If field 30 is not null, then the rate will be 0; otherwise the default is 20 but may be overwritten by the supplier's actual rate.
Advice from the Taxation Office has revealed the following:
This will enable you to determine what sort of exemption your subcontractors ACTUALLY have, because they often don't know. From July 1989 the penalty rate is 50.25% and applies when the certificate has expired or there is no tax file number for 'V' certificates.
The supplier's file may be printed in either alphanumeric or trade order, which is determined by the Supplier's Allocation Code (the supplier may appear in two locations, thus provisions have been made in Supplier Maintenance.)
The Payment Terms control two aspects of the Accounts Payable:
____________________________________________________________________________
DD/MMM/YY HH:MM AMENU Payment Terms Maint. VN/SERIAL USER mulixx
DEL CHG ADD
1. Payment Terms
2. Description
3. Days
4. Percent Discount
Payment Terms Code __
____________________________________________________________________________
Single Alpha key between A and N inclusive.
Description of payment terms.
Number of days between the invoice date and due date, calculated as exact day count except if days = 30, then payment calculated as the 28th day of the month following the date of invoice.
Prompt settlement default value.
A listing of allocated details of all payment terms.
__________________________________________________________________
MULI MANAGEMENT DEMONSTRATION COMPANY
01/03/84 22:25:56 PAYMENT TERMS FILE LISTING PAGE 001
DESCRIPTION DAYS %
A 28 NEXT MTH 30 0.0
B 90 DAYS 90 0.0
C 60 DAYS 60 0.0
D 14 DAYS 14 0.0
E 7 DAYS 7 0.0
F PROMPT 0 0.0
G 28 DAY 3% DIS 28 3.0
H 14 DAY 3% DIS 14 3.0
I 7 DAY 3% DIS 7 3.0
J PROMPT 3% DIS 0 3.0
K 28 DAY 2% DIS 28 2.0
L 14 DAY 2% DIS 14 2.0
M 7 DAY 2% DIS 7 2.0
N PROMPT 2% DIS 0 2.0
**END OF REPORT**
__________________________________________________________________
The above data file is the format usually included in any new system installation.
The Retention controls the default values used in subcontract writing, and subsequently in progress claim processing, where changing the Control Codes will not alter subcontracts already written. Letters O to Z have been allocated to Retention Codes.
______________________________________________________________________________
DD/MMM/YY HH:MM AMENU Retention Code Maint. VN/SERIAL USER mulixx
DEL CHG ADD
1. Retention Type
2. Maximum Rate
3. Overall Rate
Retention Code __
_____________________________________________________________________________
The rate at which Retention is taken from a Progress Payment until the overall rate is achieved.
The maximum value of Retention that may be taken, expressed as a percentage of the current subcontract Contract Value.
A summary of all Retention codes.
__________________________________________________________________
MULI MANAGEMENT DEMONSTRATION COMPANY
DDMMYY HHMMSS RETENTION FILE LISTING
CODE MAX OVERALL
O 0.00 0.00
P 2.50 3.00
Q 5.00 2.50
R 5.00 5.00
S 7.50 5.00
T 7.50 7.50
U 10.00 2.50
V 10.00 5.00
W 10.00 7.50
X 10.00 10.00
Y 15.00 10.00
Z 15.00 15.00
**END OF REPORT**
__________________________________________________________________
The Footnotes allow the development of standard text that may be added to an order or subcontract.
________________________________________________________________________
DD/MMM/YY HH:MM AMENU FOOT NOTE MAINTENANCE VN/SERIAL USER MULIXX
ADD
1. NOTE CODE L1
2. LINE 1 THE LABOUR ELEMENT INVOLVED IN THE
PERFORMANCE OF THE WORK SHALL BE
PROVIDED BY PERSONS WHO ARE EMPLOYEES
OF THE SUBCONTRACTOR.
ENTER NOTE L1
________________________________________________________________________
Each note contains 2 lines each of 60 characters long. By calling Note "L" (or other Code letter), all note items commencing with "L" will be printed in consecutive order.
Care must be taken as limited space is now available on the Orders and Subcontracts to print the information without overflowing the segment block to a new page.
Example: "Delivery materials to site between the times 7.00 a.m. to 3.30 p.m. Use Barker St. gate."
A list of all notes entered on the Standard Notes File.
__________________________________________________________________
MULI MANAGEMENT DEMONSTRATION COMPANY
DDMMYY HHMMSS NOTE FILE LISTING PAGE 001
NOTE # DETAILS
1 THIS ORDER IS SUBJECT TO THE STANDARD TERMS AND
CONDITIONS OF THE ORDER ATTACHED.
L1 THE LABOUR ELEMENT INVOLVED IN THE PERFORMANCE
OF THE WORK SHALL BE PROVIDED BY PERSONS WHO ARE
EMPLOYEES SOLELY OF SUBCONTRACTOR AND THE SUB-
L2 CONTRACTOR SHALL NOT ENGAGE OR BE PARTY TO THE
PRACTICE OF "BODY HIRE" OR "PYRAMID SUBCONTRACTING"
L3 IN RELATION TO THE PERFORMANCE OF THE WORKS.
D1 ALL DELIVERIES SHALL BE MADE BETWEEN THE HOURS OF
7.30 AND 9.00 A.M. WEEKDAYS, 7.00 AND 12.00 NOON
SATURDAYS.
**END OF REPORT**
__________________________________________________________________
Subcontract Question Maintenance allows the development of schedules and default response to be used with subcontracts.
Generally, this system should only be used for shortened schedules - if general special clauses are required, then they would be added to standard contract documentation. The object is to maintain the schedule on one page.
Each subcontract type used would have its schedule and responses developed in this area. A large repetitive Project may have its own special version.
The schedule on Page One of the Subcontract is controlled by a maintenance code called "COMMON".
______________________________________________________________________________ DD/MMM/YY HH:MM AMENU Subcontract Questions Maint. VN/SERIAL USER mulixx Sub Contract Code Sub Contract Description Prompt F Max/Min Standard Response _____________________________________________________________________________ _____________________________________________________________________________ Sub Contract Code __ ______________________________________________________________________________
NOTE: You cannot enter a blank line so if you want a blank field then enter a "." in the first position.
The control is made up of six characters, e.g. 4000AE
## Maximum number of characters allowed in response
(Max.40).
## Minimum number of characters in response.
#A Alpha/numeric field allows # numeric only.
E Step back function is allowed.
O Refers to skip function.
The listing of all, or individual parts, of the Subcontract Schedule and Responses file.
_____________________________________________________________________________
MULI MANAGEMENT DEMONSTRATION COMPANY
01/03/84 22:31:43 SUBCONTRACT QUESTIONS REPORT PAGE 001
SUBCONTRACT DESCRIPTION
SCE.3
4000AE 0 SCHEDULE OF RESPONSES TO THE SCE.3 SUBCONTRACT
4000AE 0 ARCHITECT AT DATE OF AGREEMENT: ............................
3500AE 0 DESCRIPTION OF WORKS: AS PER AGREEMENT FACE SHEET
3500AE 0 SPECIAL AGREEMENT RE DRAWINGS AND SPECIFICATION: NOT APPLICABLE
3500AE 0 DRAWINGS PREPARED BY ARCHITECT
3500AE 0 SPECIFICATION PREPARED BY ARCHITECT
3500AE 0 LUMP SUM AS PER AGREEMENT FACE SHEET
4000AE 0 SCHEDULE OF RATES AS PER AGREEMENT FACE SHEET
0100AE 0 SECOND SCHEDULE .
3500AE 0 ANTICIPATED DATE FOR COMMENCEMENT ............................
4000AE 0 DATE OR PERIOD FOR COMPLETION ............................
4000AE 0 IF IN STAGES .
4000AE 0 IF IN STAGES ............................
4000AE 0 LIQUIDATED DAMAGES $200 PER DAY 6, 6 DAY WEEK
4000AE 0 . .
4000AE 0 THIRD SCHEDULE .
4000AE 0 INSURANCES AS PER AGREEMENT FACE SHEET
4000AE 0 . .
4000AE 0 FOURTH SCHEDULE. SERVICES .
4000AE 0 A.ELECTRICITY 21
4000AE 0 (i) INSTALLATION OF 240 VOLTS WILL BE SUPPLIED BY BUILDER
4000AE 0 (ii) INSTALLATION OF 415 VOLTS WILL NOT BE SUPPLIED BY BLDR
4000AE 0 (iii) COST OF CONNECTIONS WILL BE BORNE BY BUILDER
4000AE 0 (iv) COST OF ELECTRICITY SUPPLIED WILL BE BORNE BY BUILDER
4000AE 0 (v) COST OF ELECTRICITY SUPPLIED NORMAL SITE FABRCT'N & INST
4000AE 0 WILL BE BORNE BY THE BUILDER WHEN FUNCTIONS ONLY
____________________________________________________________________________
NOTE: Use of ....... acts as a reminder to the operator that data is normally required to be entered at the time of processing.
A number of standard 21 line text types can be developed, summarised by a code that can be presented to the User at time of Order/Subcontract writing reducing repetitive input.
Text types for all types of orders and amendments are available, including invoices (Accounts Receivable). On selection of the Menu, the type of order test is required.
_____________________________________________________________________________
DD/MMM/YY HH:MM AMENU Standard Text Maintenance VN/SERIAL USER mulixx
CO Credit Order Text
CA Credit Order Amendment text
PO Purchase Order text
SC Subcontract text
AM Purchase Orders/ Subcontracts Amendment text
IN Invoice text
LO Labour Order text
LA Labour Order Amendment text
Form Type Required (CO/CA/PO/SC/AM/IN/LO/LA) --
_____________________________________________________________________________
Text type:
Is the six letter code you wish to call the standard text type for entry at order placement.
Heading:
The order heading being "Purchase Order", "Subcontract", "Income Order", whatever you choose.
Supplier Desc:
Introduction line above the supplier's name and address.
Entries Correct (Y/N)
Then you have 21 lines which will be the standard text which will appear under the text type.
If you do not use a text type, in other words, a one off order, then you would use the 21 lines as the specification for the order. If you do not wish to use any of the 21 lines allocated, hit return to jump over this phase ("skip" on the old system).
Muli accepts no liability for this product as per the license agreement.
PROPRIETARY RIGHTS NOTICE
All rights reserved. This material contains proprietary information of Muli Management Pty. Ltd., N.S.W., Australia, embodying confidential information, ideas and expressions, no part of which may be reproduced in any form without written permission of Muli Management Pty. Ltd.
COPYRIGHT ©MULI Management Pty. Ltd.
All rights reserved.
/" target=_top>Home | /Manuals/" target=_top>Main Menu | Document resides @